The Customs Clearance 101 Checklist

Customs Clearance can seem daunting, whether you are importing or exporting your goods, there are a number of areas that you must get right to avoid expensive costs, delays and stress. In this free checklist we share the exact step by step process to go through to ensure compliance, save costs and avoid delays.

The checklist typically begins with verifying the accuracy of shipping and commercial documents, such as the commercial invoice, packing list, and bill of lading or air waybill. It also includes checking the classification of goods using HS codes, determining the applicable duties and taxes, and ensuring compliance with any special regulations (e.g., for dangerous goods, pharmaceuticals, or food products). Licenses, certificates of origin, and other supporting documents may also be required depending on the nature of the goods and the destination country.

Finally, the list covers the submission of documents to customs authorities, tracking the clearance status, and coordinating with customs brokers and carriers to release the cargo. It emphasises the importance of communication between all parties involved—shippers, consignees, freight forwarders, and customs agents—to avoid unnecessary hold-ups. By following this structured approach, businesses can improve efficiency, maintain compliance, and ultimately ensure their supply chain runs smoothly and predictably.